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Decentralised Planning by Local Governments in the Tenth Five Year Plan envisages formulation of Five Year Plan (2002-07) and Annual Plans. Significant changes are to be introduced in the planning and implementation procedures..

In order to build capacity of the Local Governments and their officers to undertake the planning and implementation activities and complete them in a time bound manner, a massive training programme, covering the elected representatives and officials at all levels is required.

An Action Plan to be implemented jointly by the State Planning Board and Local Self Government Department through the Kerala Institute of Local Administration has been prepared. The details are indicated in Annexure. The programme components would be conducted by KILA, networking with other State Level Institutions.

Government are pleased to approve the Action Plan. The expenses of the programme would be met from the Additional Central Assistance of Rs. One crore granted by the Planning Commission as per letter No. PC(P)2/52/2000/KER dt. 26-03-2002. The cost norms would be worked out by KILA in consultation with the State Planning Board.

By Order of the Governor,

S.M.VIJAYANAND
Secretary to Government (Planning)

Member Secretary, State Planning Board.

The Secretary to Government, Local Self Government (Rural).

The Secretary to Government, Local Self Government (Urban).

The Principal Secretary, Rural Development.

Director, KILA, Thrissur.

Director, SIRD, Kottarakkara.

Director, IMG, Thiruvananthapuram.

Director of Panchayats.

Director of Municipal Administration.

Commissioner of Rural Development .

All Principal Secretaries to Government.

All Secretaries to Government.

All Heads of Departments.

All Chairpersons of District Planning Committees.

All District Collectors and Secretaries of District Planning Committees.

All District Planning Officers

Copy to:

The Principal Secretary to Chief Minister.

The Private Secretary to the Minister, Local Self Government.

The Private Secretary to the Minister, Rural Development.

Vice Chairman, State Planning Board.

Member, State Planning Board.

Joint Secretary to Chief Secretary.

Planning and Economic Affairs Department.

Local Self Government Department.

Annexure

ACTION PLAN FOR CAPACITY DEVELOPMENT FOR TENTH FIVE
YEAR PLAN FORMULATION: STRATEGY FOR TRAINING INTERVENTION

1. AIM AND OBJECTIVES

The overall aim of the proposal is to develop the capacity of the functionaries of local governments to formulate the Tenth Five Year Plan in the most effective and efficient manner so as to meet the demand of addressing the developmental issues at local level. Within this overall aim this capacity building programme has the following objectives:-

To sensitize the Secretaries of Government on the philosophy and logic of decentralised planning and consult them on the effectiveness of local level planning in different developmental sectors.

To sensitize the Heads of Departments on the philosophy and logic of decentralised planning and consult them on improving the process and procedures of local level planning.

To develop the expertise and human resource support needed in different line departments for formulating the local plans in a time bound manner.

To ensure good interface between the elected representatives and officials transferred to the local governments to carry forward the mission of local governments.

To develop the capacity of the functionaries of local governments to formulate the Tenth Five Year Plan and Annual Plan documents in a time bound manner.

To ensure maximum participation of the people in the process of formulating the plan documents.

To ensure quality and effectiveness in the formulation and implementation of local plans.

The Local Self Government Department would draw up detailed Action Plan for operationalizing the components mentioned above, and taking up other programmes which are relevant to the Campaign. The Budget for the Campaign would also be drawn up by Local Self Government Department utilizing, as far as possible available resources. Local Self Government Department would take necessary steps including creation of the organizational structure required for the conduct of the Campaign. State Planning Board would be associated in the Campaign.

2. THE PARTICIPANTS

Participants

Approximate Number

2.1	State Level Training (Category - I)
1.	Secretaries to Government	:	20
2.	Heads of Departments	:	20
3.	Chairpersons of District Planning Committees	:	14
4.	Secretaries of District Planning Committees	:	14
5.	Mayors of Corporations	:	5
6.	Secretaries of Corporations	:	5
7.	District Planning Committee Members	:	210
Sub -Total (2.1)		:	288
2.2	State Level Training (Category II)
1.	Staff of Local Self Government Department (Rural and Urban)	:	100
2.	Presidents of Grama Panchayats		991
3.	Presidents of Block Panchayats	:	152
4.	Chairpersons of Municipalities	:	53
5.	Joint Secretaries of District Planning Committees	:	210
6.	Officers of District Planning Offices	:	70
7.	Staff of Deputy Director of Panchayats	:	70
8.	Secretaries of Grama Panchayats	:	991
9.	Secretaries of Block Panchayats	:	152
10.	Secretaries of Municipalities	:	53
11.	Members of District Panchayats	:	336
12.	Standing Committee Chairpersons of Corporations	:	35
13.	Resource Persons / Link Officers	:	2430
Sub - Total (2.2)		:	5643
2.3	District Level Training (Category III)
1.	Standing Committee Chairpersons of Grama Panchayats	:	2973
2.	Standing Committee Chairpersons of Block Panchayats	:	456
3.	Standing Committee Chairpersons of Municipalities	:	265
4.	Sectoral Committee Chairpersons of Grama Panchayats	:	5946
5.	Sectoral Committee Secretaries of Grama Panchayats	:	5946
6.	Sectoral Committee Chairpersons of Block Panchayats	:	912
7.	Sectoral Committee Secretaries of Block Panchayats	:	912
8.	Sectoral Committee Chairpersons of Municipalities	:	424
9.	Sectoral Committee Secretaries of Municipalities	:	424
10.	Staff of Grama Panchayats	:	1982
11.	Staff of Block Panchayats	:	304
12.	Staff of District Panchayats	:	42
13.	Staff of Municipalities	:	265
14.	Staff of Corporations	:	25
15.	Link Officers of Grama Panchayats	:	991
16.	Engineers of Block Panchayats	:	152
17.	Engineers of Municipalities	:	53
18.	Engineers of Corporations	:	25
19.	Transferred Engineers (To be estimated)	:
Sub - Total (2.3)		:	22097
2.4	Local Level Training (Category IV)
1.	Grama Panchayat Members, Officials and Staff @30 x 991	:	29730
2.	Block Panchayat Members, Officials and Staff @30 x 152	:	4560
3.	Municipal Councillors, Officials and Staff @ 40 x 53	:	2120
4.	Corporation Councillors, Officials and Staff @ 50 x 5	:	250
5.	District Panchayat Officials and Staff @ 50 x 14	:	700
6.	Sectoral Committee Members (Approximate)	:	36000
Sub - Total (2.4)		:	73360
GRAND TOTAL (2)		:	101388

3. TRAINING INSTITUTIONS / AGENCIES

3.1 State Level Training (Category I)

1. State Planning Board
2. Institute of Management in Government
3. KILA

3.2 State Level Training (Category II)

1. State Planning Board
2. Kerala Institute of Local Administration
3. Institute of Management in Government
4. State Institute of Rural Development

3.3 District Level Training (Category III)

1. Kerala Institute of Local Administration
2. Institute of Management in Government
3. State Institute of Rural Development
4. District Planning Offices

3.4 Local Level Training (Category IV)

1. Kerala Institute of Local Administration
2. Institute of Management in Government
3. State Institute of Rural Development
4. District Planning Offices

4. The Kerala Institute of Local Administration, Thrissur will be the nodel agency for the training programme at all levels.

5. ACTIVITIES

Identification of Principal Trainers and Resource Persons for Preparing the Training Modules, Revision of Handbooks etc.
(State Planning Board and KILA)

Preparation of the Training Modules, Revision of Handbooks etc.
(State Planning Board and Kerala Institute of Local Administration)

Printing the Training Modules, Handbooks etc.
(State Planning Board and KILA)

State Level Training Programme, Category I
(State Planning Board and IMG)

Training of Trainers Programme for Principal Trainers
(State Planning Board, KILA, IMG and SIRD)

State Level Training Programme, Category II
(State Planning Board, KILA, IMG and SIRD)

District Level Training Programme
(KILA, IMG, SIRD and DPOs)

8. Local Level Training Programme
(KILA, IMG, SIRD and DPOs)

6. TRAINING MATERIAL

6.1

      In order to ensure uniformity in the delivery of information in different parts of the state and by different resource persons training materials would be prepared and circulated to the participants at all levels. The training material would be very brief, user friendly, attractive and useful to the extent of formulating an effective plan document for the local governments. The materials may be prepared separately for general, sectoral and special issues.

6.2

      A panel of experts from different fields will be invited and discuss the content and style of preparing the training materials and develop the training materials in a workshop mode. Sectoral training material for analysing the status of the sector, development perspective and programme planning in the respective sectors and training materials for specilised areas like, women development, SC development, watershed development and urban planning will have to be prepared by mobilising the best available resources in the State.

6.3

      An Editorial Committee may be constituted by State Planning Board and KILA consisting of professional editors to edit and publish the training materials.

6.4

      This would be coordinated by KILA.

7. DURATION OF THE TRAINING PROGRAMMES

1.	Consultative workshop for Government Secretaries	- Half Day
2.	Consultative workshop for Heads of Departments	- One Day
3.	DPC Chairpersons, Secretaries and Mayors	- One Day
4.	DPC Members	- Two Days
5.	State Level Training under category II	- Three Days
6.	District Level Training	- Two Days
7.	Local Level Training	- One Day
8.	TOT Programme for Principal Trainers	- Four Days

8. ORGANISATIONAL STRUCTURE FOR CONDUCTING THE TRAINING

A Steering Committee consisting of representatives of State Planning Board, Local Self Government Department, KILA, IMG, and SIRD is to be formed to monitor the training activities, resolve issues relating to the implementation at the grass root level and institutional hurdles. A Nodal Officer may be designated to periodically report to the Member Secretary, State Planning Board and Secretary, Local Self Government Department regarding the progress of the work.